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PTA Job Descriptions

 

Executive Board

President

Coordinates all work for the association, leads all meetings, is a liaison with the principal, represents Local PTA as Council delegate, meets regularly with officers and chairs, member of Executive Board, signs checks. Serves in all areas as needed. Responsible for: All officers and committees.

 

1st VP Programs

Coordinates all programs of the association and community focus programs, meets regularly with committee chairs, member of Executive Board.  Responsible for: Hospitality, Breakfast with Buddies, Environmental, SAGE, Assemblies. 

 

2nd VP Membership & Community

Supervises the building of an informed and participating membership, maintains membership list, encourages participation in membership, chairs annual Lifetime Membership Awards Committee, member of Executive Board. Responsible for: Community Outreach, Senior Banquet, Family Fun Nights, Grandparents Week, and Meet the Teacher.

  

3rd VP Volunteers 

Coordinates recruitment of volunteers for all PTA-sponsored programs and events, coordinates recognition for Board Member of the Month and Volunteer of the Month, meets regularly with committee chairs, member of Executive Board. Responsible for: All volunteers, Field Day, Library, Watch DOG, Grade Level PTA Events. 

 

4th VP Ways & Means 

Coordinates all fundraising events, meets regularly with committee chairs, member of Executive Board. Responsible for: Book Fair, Fundraisers, School Supplies Sale, Silent Auction, Spirit Nights, Spirit Wear, Yearbook.

 

5th VP Communications & Technology

Coordinates all public relations channels. Member of the Executive Board. Responsible for: Membership Toolkit Website, Social Media, Newsletter (submitting PTA news for Hunt Herald, and PTA Newsletter).

 

Treasurer 

Responsible for all funds of the association, managing books and records, budgets, deposits, invoices and receipts for audit, prepares tax returns, member of Executive Board.

 

Secretary

Records the minutes of all meetings of the association and Executive Board, records attendance at all meetings, responsible for correspondence, maintains copies of all reports, notices, statements and newsletters, member of Executive Board. 

 

Parliamentarian

Advises on questions of parliamentary procedure, responsible for maintaining the association's Bylaws and Standing Rules, chairs Bylaws Review Committee and updates annually as needed, Member of Executive board, appointed by President, does not vote. 

 

Council Delegate 

Attend all meetings of the Plano Council of PTA's and report on these meetings at the monthly executive board meetings. Reports to President.

 

Legislative

Report back school/youth state legislature going on in the Texas House to the Hunt community. Reports to President. 

 

Chairs & Coordinators

Assemblies Chair

Responsible for coordinating with school for assemblies.

 

Book Fair Chair

Secure a book company plan and promote a fundraising book fair in the spring; and coordinate with librarian disbursement of profits. Reports to 4th VP Ways and Means. 

 

Breakfast with Buddies Chair

Responsible for planning, organizing, getting supplies, and promoting the Breakfast with Buddies event. Reports to 1st VP Programs.  

 

Community Outreach Chair

Responsible for enlisting volunteers to provide donated services including meals to needy families.  Reports to 2nd VP Membership/Community. 

 

Environmental Chair (Garden/Recycling) 

Promotes and participates in environmental awareness programs through the school and community; and are responsible for the grounds and building beautification programs. Reports to 1st VP Programs. 

 

Family Fun Night Chair 

Responsible for organizing committees to conduct events such as skate night, Hunt family picnic, spaghetti dinner, etc. Reports to 2nd VP Membership/Community. 

 

Field Day Chair

Responsible for coordinating and implementing field day. Reports to 3rd VP Volunteers. 

 

Grade-Level Coordinators 

Assists in securing lead room parents for each class. Assists lead room parents, teachers and principal in helping plan and execute parties; and secures itemized statement of expenditures for each grade level, to be turned into the treasurer before the last executive committee meeting in May. Serves as an admin on their grade level Facebook page. Reports to 3rd VP Volunteers. 

 

Grandparents Week Chair

Responsible for scheduling, coordinating, planning, and executing Grandparents Week where grandparents are invited to a special lunch with their student. Reports to 2nd VP Membership/Community. 

 

Graphic Designer

Responsible for creating graphics for PTA social media pages and newsletters, flyers for promoting events.  Reports to 5th VP Communications/Technology. 

 

Hospitality Chair

Coordinates the back-to-school breakfast for teachers, holiday luncheon, teacher appreciation week, and all other hospitality activities. Assists in coordinating the regular meetings and be responsible for any other food related events. Responsible for purchasing, storing, and maintaining inventory of PTA hospitality items including paper products. Reports to the 1st VP Programs.

 

Kindergarten Dramatic Play Coordinator

Coordinates with Kindergarten team leader and 3 additional volunteers to set up Dramatic Play Center in Kindergarten Big Centers. Reports to Kindergarten Coordinator and 3rd VP Volunteers.

 

Kindergarten Fun Friday Coordinator 

Coordinates with Kindergarten lead teacher on Craft and Snack for the last Friday of every month for Kindergarten.  Recruits 3-4 additional volunteers to help execute Fun Friday.  Reports to Kindergarten Coordinator and 3rd VP Volunteers.  

 

Library Chair

Work with the school librarian to schedule volunteers to work in the library. Reports to 3rd VP Volunteers. 

 

Meet the Teacher Chair

Responsible for working with the school staff members to prepare for the meet the teacher event. Responsible for coordinating with other vice presidents and committee chairs such as membership, programs, school supplies, spirit wear, etc. to see who needs a table for the event.  Reports to 3rd VP Volunteers. 

 

Newsletter Chair

Responsible for compiling all monthly and quarterly newsletter information from the various committee chairs and sending the newsletter to PTA members. Sends PTA news to be published to Hunt Herald newsletter. Reports to 5th VP Communications & Technology. 

 

SAGE Chair

Plans and coordinates educational meetings for promoting awareness of learning differences and special
needs that may or may not be separate from regular PTA. Reports to 1st VP Programs.

 

School Supplies Chair 

Secures a school supply company to sell prepackaged school supplies to the Hunt parents based on the supplies requested by each grade level; preorders the supplies for distribution prior to the first day of school; and coordinates with school staff use of profits from school supplies sale to provide needed supplies later in the year. Reports to 4th VP Ways and Means.

 

Senior Banquet Coordinator 

Responsible for working with Hunt staff and coordinating a yearly banquet for seniors who graduated from Hunt. Responsible for advertising to current seniors and obtaining gifts for seniors (if applicable). Reports to 2nd VP Membership/Community.

 

Silent Auction Chair

Responsible for soliciting businesses and families for donations, organizing, running and distributing items donated for the silent auction. This may include, but not limited to, appointing a company to run the silent auction event upon approval of the board. Reports to 4th VP Ways and Means.

 

Social Media Chair

Responsible for creating graphics and flyers for social media to be published to Facebook grade level pages. Coordinates with Newsletter Chair. Reports to 5th VP Communications & Technology.

 

Spirit Night Chair

Responsible for arranging and scheduling Hunt spirit nights each month with participating restaurants and businesses. Reports to 4th VP Ways and Means.

 

Spirit Wear Chair 

Secures a company to design and produce spirit wear and products for sale to the parents, students and staff of Hunt Elementary. Reports to 4th VP Ways and Means.

 

Spring Fundraiser Chair

Responsible for planning and organizing the spring fundraising event, such as the check writing campaign, fun run, etc. Reports to the 4th VP Ways and Means.  

 

Watch D.O.G.S. Chair

Maintains Watch D.O.G.S bulletin board and manages the D.O.G.S. volunteers.  Orders WATCH DOG Resources and maintain inventory.  Reports to 3rd VP Volunteers.

 

Website Admin

Responsible for the updating the membership toolkit website. Coordinates with Newsletter Chair and Social media Chair. Reports to 5th VP Communications & Technology.

 

Yearbook Chair

Responsible for compiling all necessary pictures and information for the Hunt Elementary yearbook. Responsible for arranging for the financing, printing, and distribution of the yearbook.  Responsible for contacting the student counselor to provide yearbooks to students in need and two copies for the library and one for the PTA. Reports to 4th VP Ways and Means.